VETAS is a comprehensive 3-tier application designed to automate and streamline the management of the TDS (Tax Deducted at Source) process while serving as a secure document repository. The application provides a centralized database for storing and managing tax-related data and includes features such as entity-wise and GL-wise segregation of duties, timestamped audit logs, and precise dashboards for tracking monthly activities. It ensures compliance with TDS regulations through daily audits, automated alerts, and anomaly tracking. VETAS also supports integration with SAP and automates TDS calculations, filings, and certificate distributions, reducing manual effort and improving efficiency across all tax-related workflows.

1. Centralized Data Management:

   • Central repository for storing tax-related data.

   • Entity-wise and GL-wise segregation for role-based access.

2. Integration and Data Upload:

   • Manual and server-to-server upload of SAP reports for TDS calculations.

   • Automated SAP integration for seamless data flow.

3. Compliance and Anomaly Tracking:

   • Daily audits of SAP transactions to verify TDS compliance.

   • Automated flagging of non-compliant transactions and tracking until closure.

   • Real-time LTDC (Lower Tax Deduction Certificate) limit tracking and alerts.

4. Automation:

   • Automatic generation and email of TDS files compatible with bank portal formats (HDFC, CITI, HSBC).

   • Automated email notifications for LTDC Deletion in SAP once the limit is exhausted.

5. TDS Certificates Management:

   • Repository for TDS certificates with a "selfie" methodology for vendor access.

   • Automated distribution of Form 16A (TDS Certificate) via email to more than 3,000 vendors each quarter, along with a detailed breakup of invoices for the respective period.

   • Provision to re-trigger individual Form 16A emails in case of non-receipt.

6. Reporting and Dashboards:

   • MIS reports generation and export in multiple formats (Excel, PDF, CSV).

   • Dashboards for monthly and weekly activity tracking across entities.

   • Section-wise summaries for detailed insights.

7. Challan and Filing Management:

   • Automatic calculation and generation of challans for TDS remittance.

   • Repository of challans with associated bank payment references.

   • Generation and reconciliation of 26Q and 27Q statements with government portal uploads.

8. Security and Audit:

   • Timestamped audit logs for all user actions.

   • Secure storage and retrieval mechanisms to ensure data integrity.

9. Ease of Use:

   • User-friendly interface for bulk uploads of expense GLs, TAN, and vendor master data.